allow or block Google Takeout
With Google Takeout, your users can download a copy of data contained in their Google Workspace account. The data is from the core and additional services, such as Drive and YouTube, that are integrated with Takeout. For example, a user can download Drive files from their Google Workspace account and upload them to another Google Account.
As a Google Workspace admin, you can control who uses Google Takeout in your organization. If you don’t allow Takeout for a service, the user’s view of Takeout doesn’t include the service nor the option to export data from the service. Learn how users can export a copy of their content.
Allow or don’t allow takeout:
For this step, you need admin privileges for Groups, Organizational Units (top-level), and Service Settings
Before you begin: To allow or not allow Takeout for certain users, put their accounts in an organizational unit (to control access by department) or add them to an access group (to allow access for users across or within departments).
Step 1: In your Google Admin console (at admin.google.com)
Step 2: Go to Menu -> Accoun -> Google takeout
Step 3: Click User access to Takeout for Google services
Step 4: In the section, Services without an individual admin control, click Edit.
Step 5: Set the Data export permission to Allow for everyone or Don’t allow for everyone.
Step 6: Click Save.
Step 7: (Optional) Set permissions for an organizational unit.
Note: There’s no gray dot next to organizational units that override the top-level organization’s setting.
- At the left, select the organizational unit.
- Set the Data export permission to allow or not allow Takeout:
- If the setting is currently Inherited: Click Allow or Don’t allow, and then click Override to override the parent setting.
- If the setting is currently Overridden: Click Allow or Don’t allow, and click Save to keep the new setting for the organizational unit. Or click Inherit to always use the setting of the parent organizational unit.
- (Optional) Set permission for a group:
- At the left, select the group.
- Set the Data export permission to allow Takeout:
- To allow for the group, check Allow and click Save.
- To remove the group setting, click Unset. Now, users get the access setting of their organization. However, if the users belong to any other access group with the service turned on, they continue to have access to the service.
Changes can take up to 24 hours but typically happen more quickly.
Please find the Google article for your reference.